Coaching: batches, attendance and progress

A batch needs two things that already exist: a court with hours and a price, and the coach’s login. Add the coach on the Staff screen and create their login first; a batch names its coach, and commission is paid to that login.

Academy → New batch: the sport, the court, the days and time, the term dates, the coach, the number of places, the monthly fee, and the age band if there is one. FrontCourt then generates every session of the term and books the court for each, so a walk-in can never take a court while a class is on it. If one date is already taken, that session is skipped and named; the rest go through.

Enrol from the batch page. A player already on file is picked; a new one is added in the same dialog, with a date of birth if the batch has an age band. A full batch refuses another enrolment by its capacity; an out-of-band age is refused by name and number. A player who left and comes back is reactivated, not duplicated.

Enrolment is a staff act. Players and parents cannot enrol themselves from the portal, deliberately.

Marking attendance is the most important tap a coach makes. A marked register is the evidence that a session happened: it feeds the player’s attendance percentage, it is what an assessment reads, and it is what coach commission is paid on. A timetabled session nobody marked did not happen, as far as pay is concerned.

The register is also where access rules bite. If a player has no membership, a frozen one, money outstanding or a withdrawn enrolment, the register says so — all reasons at once. Admitting them anyway needs the override permission and a reason, both recorded. Marking someone absent never needs clearance.

An assessment scores a player on the sport’s own criteria and records the level and the recommended level. Promotion eligibility is worked out, not typed: the batch’s attendance threshold must be met and the average score must be three or better. Turning up is not improving; improving on paper while never attending is not a promotion either. Promoting anyway is possible, with a reason.

The monthly fee on a batch prices the coach’s commission when their rule is a percentage of fee. It is not billed to players automatically. Clubs charge coaching through a membership plan — a monthly plan for the batch — or manually; the Money chapter covers both.

Commission rules live on the Staff screen: per session, or a percentage of the fee, dated from a start, optionally per sport. Payroll counts sessions delivered, which means sessions whose register was marked.

Related: Staff, logins and payroll →

Next: Tournaments →