The counter and stock

Counter is the till screen. Pick items, take the payment, done: a counter sale is an ordinary invoice with an ordinary payment, so it lands in the same books and the same numbering as a court booking. A counter sale is settled in full — a part payment at the till means someone mistyped, not that the club is extending credit over the drawer.

By default you can sell without opening a till. If you want cash reconciliation, switch the till on in Settings → Counter rules: then a shift is opened with a float, sales run against it, and it is closed with the counted cash.

Only cash counts towards the drawer — a UPI sale never put a note in it, so counting it would make every honest shift look short. A difference between counted and expected is recorded with a note, never written off silently. A persistent shortage that gets written off becomes invisible; one that is recorded becomes a conversation.

Stock lists what you sell and hold. Add items suggests a ready list for your sports — water, grips, shuttles, a day pass — tick what applies and adjust prices; codes and categories are generated. An item is consumable, equipment, merchandise or a refreshment, and something you sell but do not hold (a day pass) is marked as not stocked.

There is no editable “quantity on hand”. The balance is the sum of every movement — received, sold, issued, adjusted — exactly as a bank balance is the sum of its transactions. A correction is a movement with a reason, never an edit, because an unexplained write-down looks the same as theft.

Purchasing raises a purchase order to a supplier. Type the supplier’s name and it becomes a supplier; the details can arrive later. Ordering commits nothing. When the goods arrive, receiving them moves the stock in, records the cost, and — if the supplier charged GST — books the input tax as credit you can set against your own. Photograph the supplier’s bill from your phone and it is kept with the order.

Part deliveries accumulate; receiving more than was ordered is refused rather than quietly accepted. Cost is a separate permission from quantity: a coach can count balls without learning what the club paid for them.

Next: Staff, logins and payroll →